Fire Door Inspection Terms and Conditions
- Definitions
Contract – The quotation (if any), these conditions, and your purchase order accepted by us in writing.
Fire Safety Services – Our range of fire safety services, including fire door inspections, fire risk assessments, and fire reports.
Fire Door Inspection – A non-invasive visual inspection of fire doors to assess condition and apparent compliance.
Inspection Report – Our written report detailing findings, observations, and recommendations.
Purchase Order – The order placed by you for the services.
Quotation – Our written statement of prices for the services described within it.
Services – The fire safety services.
We, Us, Our – Alpha Six Fire Door Consultancy Ltd, 25 Eton Road, Stockton-on-Tees, Cleveland, TS18 4DL. Company Registration No. 15645436.
- Order of Precedence
2.1 We supply fire safety services including fire door inspections under these conditions. Your terms (including those in your purchase order) do not apply unless agreed in writing.
- Responsible Person and Legal Compliance
3.1 You remain the Responsible Person under the Regulatory Reform (Fire Safety) Order 2005.
3.2 Our Services support compliance but do not transfer or reduce your legal duties.
- Quotes, Payment and Interest
4.1 All quotations provided by Alpha Six are valid for 28 days from the date of issue.
4.2 An order is not deemed accepted by Alpha Six until a written confirmation is provided to the Customer.
4.3 The Company reserves the right to refuse any order.
4.4 Charges must be paid with VAT at the current rate, without set-off or deduction.
4.5 Invoice payments require 50% payment on order confirmation and 50% within 24 hours of completed report (before report is released)
4.6 Prices may change after the first contract anniversary based on relevant indices. Updated charges appear on your next invoice.
4.7 We may:
- Withhold reports until full payment is made
- Suspend future services for unpaid arrears.
- Charge interest under the Late Payment of Commercial Debts (Interest) Act 1998, or 8% simple interest if not applicable.
- Charge a call‑out fee if reattendance is required
- Delivery of Services
5.1 Service dates are estimates. We are not liable for delays outside of our control but will complete services as soon as reasonably possible.
5.2 Access to your premises must be provided with clear access to all doors. Locked doors need to be unlocked prior to our visit or a person on site available to unlock the doors for the inspection.
5.3 For residential doors, it is the responsibility of the customer to ensure all residents are aware of when we will be attending and what access we need.
5.4 Failure to provide this the doors may be marked as not inspected and additional call out fees to inspect them at a later date may apply.
5.5 We are not liable for delays caused by access issues, site conditions, or matters beyond our control.
- Reports and intellectual property
6.1 All Inspection Reports remain our intellectual property until full payment is received.
6.2 You may use the Report for internal compliance purposes for the inspected premises only.
6.3 Reports must not be relied upon by third parties without our prior written consent
- Limits of Liability
7.1 Reports reflect conditions at the time of inspection. We are not liable for:
- Failure to follow recommendations.
- Issues arising after the inspection date.
7.2 You may request altered liability limits, subject to price changes.
7.3 We accept liability for:
- Death or personal injury caused by our negligence.
- Property damage caused by our negligence, limited to £50,000 per claim.
7.4 No guarantees are provided for materials or workmanship unless dealing directly with us.
7.5 No liability for indirect losses unless covered under 7(a).
7.6 Quality‑related claims must be submitted within one month of service.
7.7 Our maximum liability is £10,000 per claim.
7.8 This condition applies after contract termination.
- Findings, Recommendations and Remedial Works
8.1 Recommendations within the Inspection Report are advisory.
8.2 We do not guarantee that implementing recommendations will result in full compliance or prevent enforcement action.
8.3 Where remedial works are required, these may be:
- Managed by you directly; or
- Coordinated by us under separate Remedial Works Coordination Terms & Conditions
8.4 Responsibility for implementation of remedial works remains with you as the Responsible Person
- Excusable Events
If circumstances beyond our control prevent performance, we will notify you at the earliest opportunity. After three months of continued impact, either party may terminate. You only pay for completed work.
- Ending the Contract
10.1 We may terminate immediately or with 7 days’ notice if:
- You fail to meet obligations.
- Incorrect information was provided.
- You become insolvent.
- Credit checks are unsatisfactory.
10.2 You may terminate with 7 days’ notice if we materially breach the contract and fail to remedy within 30 days.
10.3 Early termination of 2–3 year fire door assessment agreements requires payment of remaining outstanding charges.
10.4 If you end the contract early, or we end it for the reasons stated, you must pay the remaining contract value discounted by 50%.
- Postponing an Appointment
| Notice Period | Charge | Admin Fee |
| More than 4 weeks | None | None |
| 4 weeks to 1 week | None | £25 |
| 1 week or less | 25% | £25 |
| On the day | 50% | £25 |
- General
12.1 You may not transfer rights without our consent.
12.2 No third party may enforce this contract.
12.3 Failure or delay to enforce conditions does not waive our rights.
12.4 Changes must be agreed in writing.
12.5 Additional relied‑upon information must be provided in writing.
12.6 Scanned copies may be used as originals in proceedings.
12.7 Notices are deemed delivered when properly addressed and posted.
12.8 Signatories warrant authority to sign; otherwise, they indemnify us.
12.9 English law applies; English courts have jurisdiction
- Anti‑Bribery
13.1 No party may offer or accept bribes. This clause survives termination.
- Data Privacy
14.1 Both parties must comply with data privacy laws.
14.2 You warrant that you have the right to provide any Personal Information.
We may:
- Share data with service providers lawfully.
- Store data on secure global servers.
- Notify you of any breach unless prohibited.
14.3 Data relating to privacy concerns must be shared promptly unless restricted by law.
- Credit Checks
We may share information with CRAs to assess creditworthiness and prevent fraud. CRA details are available on request.
- Agreement Change Events
We may adjust charges or vary services due to impacts arising from Brexit, pandemics, or events beyond our control. We are not liable for delays caused by such events.
Additional Fire Door Inspection Terms
- Scope of Inspection
Inspections are visual only and do not include invasive work unless agreed in writing. We do not test fire resistance performance
- Access Requirements
You must ensure safe, clear access to all doors. If access is denied, reattendance fees may apply
- Safety and Obstructions
Inspectors may refuse unsafe environments. Attendance charges still apply.
- Photographic Evidence
We will take photographs for reporting and compliance purposes. You confirm photography is permitted
- Condition Changes After Inspection
We are not liable for deterioration or alterations occurring after the inspection.
- Recommendations and Remedial Works
Recommendations are advisory. We do not guarantee compliance following remedial work by others.
- Limitations of the Report
Reports reflect conditions at a specific time and cannot predict future performance or replace full fire risk assessments.
- Legal Compliance
You remain responsible for compliance with fire safety legislation. Inspections do not transfer legal duties.
- Resident/Tenant Notifications
You must notify residents before inspections. Missed appointments may incur fees.
- Emergency Defects
Urgent defects may be communicated verbally, but responsibility for remediation remains with you
- Data Retention
Inspection data may be stored for up to 7 years for compliance and legal defence.
- Sampling (Optional)
Where sampling is agreed, findings do not guarantee compliance of non‑inspected doors.
This will be 10% or agreed percentage of the doors
- Evidence of Tampering
We are not responsible for hidden defects caused by tampering or unauthorised repairs
- Fire Door Certification
Missing or damaged certification labels will be noted. We cannot confirm fire rating without evidence.
- Environmental Conditions
We are not liable for defects caused by environmental conditions beyond our control.
Last updated 12.01.2026